Terms of Service

Section 01

Agreement and eligibility

These Terms are intended to govern access to the TeeFleet website, applications, subscriptions, demos, and related services. A person accepting these Terms for an organization represents that they have authority to bind that organization.

Users must be legally able to enter a binding agreement and may use TeeFleet only for lawful business purposes. The final Terms will identify the legal entity providing the service and the date on which the agreement becomes effective.

To be finalized: Insert the legal company name, formation state, business address, and effective date.

Section 02

Accounts and authorized users

• Customers are responsible for accurate account information and for maintaining the confidentiality of login credentials.
• Customer administrators control user access, roles, locations, and permissions within their organization.
• Accounts may not be shared outside the authorized organization or used to impersonate another person.
• Customers must promptly report suspected unauthorized access or account compromise.

Section 03

The service and the current demo

TeeFleet is intended to help organizations manage golf cart inventory, service requests, parts, teams, and operational locations. Available features may depend on the selected subscription, configuration, and future add-ons.

The current public demo is a prototype using fictional data. It is provided for evaluation, may change or be reset without notice, and should not be used for real customer, employee, vehicle, payment, or confidential information.

Section 04

Subscriptions, billing, and renewal

Paid access is expected to be offered through recurring subscription packages. Before a purchase, TeeFleet should clearly disclose the selected package, price, billing frequency, included features, taxes or additional charges, renewal terms, and cancellation method.

By completing a future purchase, the customer will authorize the disclosed recurring charges until the subscription is canceled or terminated. Payments may be processed by a third-party payment provider under its own terms and privacy practices.

To be finalized: Add final prices, billing intervals, renewal notices, trials, refunds, cancellation timing, plan changes, late-payment rules, and payment-provider details before enabling purchases.

Section 05

Customer data and instructions

Customers retain their rights in the information they submit to TeeFleet. Customers grant TeeFleet and its service providers permission to host, process, transmit, display, and back up that information only as reasonably necessary to provide, secure, support, and improve the service and to comply with law.

Customers are responsible for the accuracy, quality, legality, and permitted use of their data, including information about employees, customers, carts, service history, parts, and locations. Customers must provide required notices and obtain required permissions before entering personal or confidential information.

Section 06

Acceptable use

Users may not misuse TeeFleet or help another person do so.

• Access accounts, data, systems, or locations without authorization.
• Upload malicious code or interfere with the availability, integrity, or security of the service.
• Use TeeFleet for unlawful, fraudulent, abusive, deceptive, or infringing activity.
• Probe, scan, reverse engineer, scrape, or circumvent access controls except where applicable law expressly permits it.
• Use the service to store highly sensitive information that TeeFleet has not expressly agreed to support.
• Resell or commercially exploit the service except under a written agreement with TeeFleet.

Section 07

TeeFleet ownership and feedback

TeeFleet and its licensors retain all rights in the service, software, designs, documentation, branding, and related technology, excluding customer data. Subject to payment and compliance with the final agreement, customers will receive a limited, non-exclusive, non-transferable right for authorized users to access the purchased service during the subscription term.

If a user voluntarily provides ideas or feedback, TeeFleet may use that feedback without restriction or compensation, provided doing so does not identify the customer or disclose confidential customer data.

Section 08

Confidentiality and third-party services

Each party should use reasonable care to protect the other party’s non-public confidential information and use it only for the relationship. Legal disclosures may be made when required, subject to legally permitted notice.

TeeFleet may depend on third-party hosting, authentication, payment, mapping, communications, or other services. TeeFleet is not responsible for third-party products that a customer separately enables or uses under separate terms.

To be finalized: Identify critical vendors, support commitments, integrations, and any separate data-processing agreement offered to customers.

Section 09

Suspension, cancellation, and termination

TeeFleet may suspend access when reasonably necessary to address a security risk, unlawful use, material breach, nonpayment, or harm to the service or others. When practical, TeeFleet should provide notice and an opportunity to resolve the issue.

Customers may cancel according to the process disclosed at purchase. The final agreement should explain when cancellation becomes effective, whether fees are refundable, how long data remains available, and how customers may export or request deletion of their data.

Section 10

Disclaimers and operational responsibility

To the extent permitted by law, the service and demo are expected to be provided “as is” and “as available,” without warranties not expressly stated in a signed agreement. TeeFleet does not guarantee uninterrupted or error-free operation or that every record will be accurate or complete.

TeeFleet is a management tool, not a substitute for trained inspection, maintenance, safety, accounting, legal, or regulatory judgment. Customers remain responsible for vehicle safety, repair decisions, employee supervision, inventory control, and compliance with applicable requirements.

Section 11

Liability and indemnity

The final Terms should allocate responsibility for indirect damages, lost data, lost profits, third-party claims, and the maximum amount of each party’s liability. Any exclusions, caps, indemnities, and exceptions must be written to match TeeFleet’s insurance, pricing, risks, and applicable law.

To be finalized: This is a material business decision. Have qualified counsel draft the liability cap, excluded damages, indemnity obligations, and required exceptions rather than relying on generic language.

Section 12

Governing law, disputes, and changes

The final Terms will identify the governing law, courts or arbitration process, venue, and any required informal dispute process. TeeFleet may update the Terms as the service changes, but material changes should be communicated as required and should not retroactively alter an existing signed order unless permitted by the agreement and law.

To be finalized: Choose the governing state, venue, dispute process, notice method, and whether arbitration or a class-action waiver is appropriate.

Section 13

Contact information

Questions about these draft Terms may currently be directed to William Leask at william.leask18@gmail.com or (661) 330-9219.

To be finalized: Replace the temporary contact with the final contracting entity, mailing address, and legal-notice contact.